Q: How do I work with someone remotely when I don’t have access to the media drive?

The free version can be used to package up the media referenced in the timeline at the NLE side to send to a sound editor working somewhere else. See this post on the remote workflow for details.

Q: What do all the fields and options on the convert tool tab do?

See this post on the fields and options available in Vordio 5.5.4